Occupational Health and Safety Information System (OHASIS) is a comprehensive occupational health information programme that was initially developed by the University of British Columbia but continued to be developed by NIOH in collaboration with UBC. It is intended for use in various occupational settings.
This user-friendly information system supports compliance with OEHS legislation, enables online training and provides information for research analysis. It is a web-based programme aimed at providing every employee with access to relevant modules.  Access to the system is password-controlled and only occupational medical staff can have access to employees’ medical information.
OHASIS has been piloted in many developing countries including South Africa (primarily in identified hospitals in the Free State) and it has been implemented in the NHLS. The system has gone from strength to strength and is increasingly being rolled out to centres beyond the NHLS and NIOH.

The following modules have been developed in OHASIS to help health and safety professionals to use the system to enter and track essential occupational health indicators:

MODULE DESCRIPTION
Incident Reporting
Records and tracks workplace incidents by:
  • Exposure type
  • Cause
Contributing factors
Effect
Produces variety of relevant reports for health and safety committee managers, and senior executives, by occupation, department, etc.
Emails notification for investigation to the identified person.
Incident Investigation
Facilitates incident investigations, including recommended prevention measures
Incorporates EPINet Needlestick and Sharp Object Injury and EPINet Blood – Body Fluid Exposure forms
Tracks investigation to closeout
Employee Health
Manages individual employee health, via secure and confidential module:
  • Occupational medical surveillance
  • Health history: acute and chronic conditions
  • Occupational history and risks
  • Vaccinations: Hepatitis B, Influenza, MMR, and others
  • Training received
  • HIV: Counselling & testing, CD4 count, vial load, treatment
  • TB: Symptoms, status, treatment
HIV and TB modules linked for ease of treating co-infection.
Module only accessible to designated occupational health practitioners.
Provides reports of aggregate employee data.
Vaccination Provides for a record of vaccinations given to an employee.
Provides for a record of immunity status of the employee.
Emails notification for due vaccination.
Respirator Fit Testing
Provides a record of the correct make and size of respirator for the identified employee.
Provides a tool to assist to predict a probable style an size for the identified individual.
Workplace Assessment Facilitates assessment of the workplace to identify hazards and models.

Allows risk assessments and prioritization of recommended controls and prevention measures.
Based on systematic and categorical workplace assessment checklist.
Includes companion Field Guide reference book, internationally endorsed.
Provides reports on workplace hazards by location and type.
Health & Safety Committee
(In development)
Generate Health and Safety Committee Agendas.
Generate Health and Safety Committee Minutes.
Import incidents into the Health and Safety Committee Agendas.
Capture routine checklists for safety inspections.
Import checklists into Health and Safety Committee Agendas.
Hazardous Waste
Facilitates for the tracking of hazardous waste from pickup for treatment to disposal.
Provides reports on waste generated in Kg, number and type of contains used and outstanding consignments of waste sent for treatment where no proof of treatment and disposal has been received from the contracted company.
Audit
Facilitates a health and safety audit of facilities for set questions to determine level of compliance.
Provides for required actions to ensure correction in the event of noncompliance.
Provides for reports of findings and required corrective actions.
Generates and sends reports to identified stakeholders by email.
Equipment Maintenance Tracking
Record routine and emergency maintenance of equipment.
Send reminders prior to the next planned maintenance.
Upload maintenance records.
Provides records of maintenance due and completed.
Self-reporting
OHASIS has the facility to allow any person, irrespective of them being a registered user or not to:
  • Report an incident online
  • Complete a TB cough questionnaire
For more information visit www.ohasis.co.za.